WHAT IS AN INTRANET?

BY: CARLOS FELICIANO-MISLA

To put it simply, the intranet is a digital software used in business and organizations for internal purposes and communication. An intranet is a private network typically used by employees to securely communicate, create content, collaborate amongst each other and develop the company culture. The prefix “intra” implies that an intranet is designed for internal communications only. This type of network provides tremendous benefits to an organization in relation to its internal communication.

Organizations typically use corporate intranet networks for the following uses:

  • Distributing company wide information
  • Communicating company goals and initiatives
  • Storage of documents and paperless policies
  • Enhancing company culture
  • Source of distributing and storing information

Benefits of Intranets

  1. Improves communication within the organization

Unlike old intranets that had more downfalls than benefits, modern intranets improve internal communication within the company. Your employees can share ideas, have open discussions, management can easily update employees, etc.

The best part is that the communication is two way. Both the management and employees can engage with each other. Therefore, the intranet streamlines your corporate communication.

  1. Intranets help employees to easily find information

Intranet networks facilitate prompt dissemination of vital information. Employees can get latest updates about meetings, seminars, team building events, etc. due to its easy to navigate platform, they’re able to access this data within a short period of time.

The search tool present in the intranet also enables the employees to find the necessary information in relation to their search query. All this information helps your employees stay in touch with the soft side of the company.

  1. Intranets boost consolidation within an organization

An intranet mitigates the need for numerous software programs to carry out tasks such as accounting, human resource, and marketing. It integrates them into one system hence enhancing efficiency that translates into larger profit margins. This cuts back the company’s expenses enabling channeling of funds into other crucial components of the company marketing.

  1. Intranet networks provide information and document management

Swift corporate communication is facilitated by proper information and document management. An intranet organizes your company’s information with laser precision. It enables employees to view information seamlessly on the dashboard.

In addition to this, the intranet prevents information overlap hence the employee works with what he or she needs. The filling system is also facilitated by the intranet’s document management by tagging your files.

  1. Intranet networks automate administrative processes

Instead of having to personally deliver information like performance reviews and appraisals, or meeting room or equipment booking, an intranet network avails a communication platform that automates these processes.

All in all, in an intranet software network that businesses and organizations use to boost communication and streamline collaboration within the company than enhances both employee motivation and productivity. It is an essential part of any company that helps employees and managers alike to share, find, and upload relevant information.