When you need to collaborate and communicate with your teamwork outside of the office, deciding which tool to maximize your productivity can be very tedious, the good news is that Microsoft 365 (previously known as Office 365) offers many collaboration tools to help achieve your goals in less time more productive.

Suppose you struggle to decide which tool to use. In that case, I will explain the most important functionalities of the six powerful tools provided by Microsoft365 so you can determine which tool suits you better and your organization.

Meet the Tools

Teams

Microsoft Teams is a chat-based collaboration workspace where users can create groups and work together through chats, video conferences, document sharing, and Microsoft 365 applications.

• Chat

Experience public and private conversations with your teams. Share your opinion and personalize your discussions by adding emojis, stickers, or GIFs.

• Scheduling

Teams give you a detailed view of your scheduled meetings, the subject’s timing, and a list of other persons attending. So, you do not have to question, “Who just joined?”

• Collaborate from Anywhere

Because Teams is a Microsoft 365 service, you can access, share, and edit Word docs, PowerPoint, and Excel files in real-time, avoiding the stressful “searching for files.”

• Mobile App

Teams provide a user-friendly app that allows you to chat or text with your team, have a voice conversation, or have a video meeting from anywhere.

OneDrive

Microsoft OneDrive is a storage platform that allows users to store files in the cloud and share them across various devices.

• Anywhere Access

Store and shared work files in Microsoft 365, including Microsoft Teams, from all your devices from anywhere. Get things done anywhere with your mobile device, PC, or tablet.

• Get more with Microsoft 365

Share documents securely and work collectively using the latest Word, Excel, and PowerPoint versions across the web, mobile, and desktop.

• File Recovery

If you are concerned about accidental deletes, don’t worry; OneDrive backups your files so you can quickly recover them.

• Scanning

Use your mobile device to scan and store documents, receipts, business cards, notes, and more.

• On-Demand Files

Access all your OneDrive files without taking up space on your PC.

• Protection Layer

Store important files with an added layer of protection in OneDrive Personal Vault.

Yammer

Microsoft Yammer is a private social network that helps companies communicate, contact the right people, and share information in different groups more interactively.

• Dynamic Communication

With Yammer, you can quickly build communities of interest, gather ideas, get feedback, and move forward confidently in data protection security.

SharePoint

Microsoft SharePoint is a document management system that allows organizations to store, manage and share content with security controls and audits.

• Simple Collaboration

Share files, news, and resources; Customize your site to streamline your team’s work. Collaborate effortlessly and securely with your team group from anywhere, across PCs, Macs, and even mobile devices.

• Communicate with your Organization

Build confidence and inform your employees throughout your intranet. Drive organizational performance by sharing resources and applications on home sites and portals.

• Transform Business Processes

Accelerate productivity by modifying processes from simple tasks to complex operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, you can create rich digital experiences with forms, workflows, and custom apps for every device.

Outlook

Microsoft Outlook is a system that allows the sending, receiving, and handling of emails, including shared calendars and meeting invitations.

• Search

It’s effortless to find anything you’re looking for. Its integrated search function allows clients to use keywords to find emails, contacts, and dates.

• Connect with Others Easily

Share your calendar with co-workers or clients. There is no restriction on whom you can share your events or meetings.

• Stay Organize

Organizing your emails with Outlook into a folder system makes navigating easy, avoiding hours wasted searching for an old email among thousands of others.

Stream

Microsoft Stream is a video management system that allows users to stream and share videos in a corporate space, providing the utmost data security without compromising quality.

• Share videos like tutorials, events recaps, and more

With Stream, you can create channels and share videos like tutorials, events recaps, training, and more. You can control who has access to the channels. Also, the team can comment and like the videos.