Grupo Guayacán, a dynamic and fast-growing non-profit organization in Puerto Rico, had reached a pivotal point in its evolution. As their team expanded and more collaborators began working on shared projects and documents, the need for a more effective internal communication and document management system became increasingly urgent. They recognized the importance of investing in digital tools to keep up with their growing responsibilities and partnerships, both internally and with external stakeholders.

Despite already having access to Microsoft 365, Grupo Guayacán was not leveraging its full capabilities. Many of the tasks they were outsourcing to third parties, such as file sharing, collaboration, and content updates, could have been streamlined using the tools they already had. This led to unnecessary costs and inefficiencies.

Their internal communications were disjointed, and their document management lacked structure, often resulting in duplicated efforts, lost information, and a slower decision-making process. They needed a centralized platform to boost collaboration, simplify content management, and provide a seamless user experience without depending heavily on IT or external vendors.

That’s where our SharePoint services came in. At INVID, we recognized the untapped potential of their existing Microsoft 365 environment and proposed a solution using SharePoint. Our modern, responsive intranet implementation transformed their internal digital workspace using our specialized SharePoint services. We implemented a customized intranet that leveraged SharePoint, OneDrive, and other Microsoft 365 tools branded under a cohesive and user-friendly portal. The result was a centralized, visually appealing platform where employees could communicate, collaborate, and manage documents easily.

Key Benefits Delivered:

• No More Third Parties: Grupo Guayacán eliminated unnecessary vendor costs using the tools they already owned.
• Streamlined Access: Users log in with their existing Microsoft 365 credentials.
• Simplified Content Management: Non-technical staff can now update the portal’s news, images, and events without IT support.
• Modern User Experience: The updated design is visually appealing and fully responsive, making it enjoyable for all team members to use.
• Easy to Manage: Our user-friendly setup means no technical expertise is required for day to day operations.

Thanks to our SharePoint services, Grupo Guayacán now enjoys a smarter, more connected, and future ready digital workspace that supports its mission and growth.