SharePoint features continue to be a cornerstone in enhancing business process efficiency. Over the years, its capabilities have expanded significantly, from improved topology and site structure to more advanced functionality and streamlined architecture. SharePoint’s support for low-code and no-code solutions makes it easier than ever to adopt and upgrade, empowering businesses to innovate without extensive technical expertise.

If you’re planning to implement SharePoint into your operations for the upcoming year or update your outdated SharePoint site, we’re here to help! Here are some things you can do with SharePoint in 2025.

Let’s get started!

But first, what is SharePoint?

SharePoint is a powerful web-based platform developed by Microsoft that enables organizations to manage and share content, knowledge, and applications. It streamlines collaboration, automates workflows, and improves productivity through features like document management, intranets, wikis, and custom web solutions. With its versatile and secure environment, SharePoint helps businesses of all sizes achieve their goals more efficiently.

Advanced Document Management

SharePoint features go beyond simply storing documents—it enables seamless sharing and collaboration. You can:

• Share documents using lists with attachments: Attach files directly to lists for better organization and tracking.
• Provide quick access via homepage links: Highlight important documents on your homepage to ensure easy access for your team.
• Leverage the Document Management System (DMS) Use advanced features such as version control, auditing, and metadata tagging to keep track of document changes and maintain compliance.

These features ensure secure, organized, and accessible document handling, improving team productivity.

Viva Engage: A Social Hub for Your Organization

In 2025, Viva Engage will continue to serve as a vibrant social community for your company. Employees can:

• Post updates and share accomplishments: Celebrate milestones and keep the team informed about ongoing projects.
• Connect with colleagues: Foster collaboration by building stronger workplace relationships.
• Stay informed about organizational events: Use Viva Engage as a central hub for events, announcements, and team updates.
• Create personalized spaces: Tailor your site to suit your role and responsibilities, improving efficiency and engagement.

Secure Content Management

SharePoint ensures your sensitive content stays protected. You can:

• Restrict access to specific audiences: Use role-based permissions to control who sees what.
• Set up automatic expiration policies: Ensure old or irrelevant content is archived or deleted to maintain data integrity.
• Utilize auditing tools: Track content access and modifications for compliance and security purposes.

This makes SharePoint an ideal choice for maintaining data security and regulatory compliance.

Synced Folders for Easy Access

Turn your SharePoint libraries into synced folders with OneDrive. This allows you to:

• Save files directly to SharePoint: Seamlessly integrate your local machine with SharePoint through OneDrive for smooth data transfers.
• Access shared data offline: Simplify workflows by syncing a library link to your PC and working on files even without internet access.
• Collaborate more efficiently: Share data with colleagues without requiring constant logins.

Synced folders bridge the gap between your local storage and SharePoint, saving time and effort. With OneDrive’s «Sync» feature, you can keep your files accessible and up-to-date, whether online or offline.

Create Your Communication Site

SharePoint’s Communication Site functionality enables organizations to manage their internal knowledge base effectively. Use it to:

• Document articles, procedures, and product information: Create a centralized repository for easy access.
• Collaborate on content: Allow team members to contribute and update knowledge collaboratively.
• Replace scattered Excel files: Transition to searchable, dynamic content that integrates seamlessly with other SharePoint features.
• Establish approval workflows: Ensure quality and accuracy of your content before publication.

Communication Sites empower organizations to manage knowledge efficiently, fostering innovation and learning.

Design your Site with Ease

With SharePoint, you can easily design and customize your sites using its intuitive Site Branding features. The built-in branding wizard allows you to select colors, fonts, and other visual elements to reflect your organization’s identity effortlessly. You can also copy themes across multiple sites to ensure consistency and simplify maintenance.

SharePoint’s modern web UI facilitates seamless collaboration between businesses and end-users, offering:

• Customizable branding: Use the branding wizard to create cohesive, professional designs.
• Responsive layouts: Build sites that adapt to various devices for an optimized user experience.
• Dynamic functionality: Integrate features like interactive forms, dashboards, and search functionalities to meet your organization’s needs.

SharePoint’s flexibility empowers organizations to create user-friendly, consistent web solutions with ease.

Bonus:  Automate Workflows with Power Platform

While SharePoint offers some basic workflow capabilities, Microsoft 365 takes automation to the next level with the Power Platform. Power Automate allows you to create workflows that streamline repetitive tasks and integrate seamlessly with other Microsoft 365 apps and external systems. These workflows can:

• Trigger actions based on events: Automate processes such as approvals, notifications, or updates.
• Replace paper-based processes: Transition to efficient digital workflows, saving time and resources.
• Integrate with external systems: Use connectors to link workflows with third-party applications, extending functionality.

By leveraging Power Platform, organizations can enhance productivity, reduce manual effort, and ensure consistent processes across their digital ecosystem.

SharePoint in 2025 is a game-changer, offering tools that make it simpler than ever to collaborate, innovate, and streamline your business processes. From advanced document management to automated workflows, it’s the ultimate platform for organizations looking to stay ahead in today’s competitive landscape.

Unlock SharePoint’s Full Potential with Our Expertise

Ready to take your business to the next level? At INVID, we specialize in helping organizations harness the power of SharePoint to drive efficiency, collaboration, and innovation. From implementation to custom development and support, our experts are here to guide you every step of the way.

Contact us today to discover how our SharePoint services can transform your business!