Microsoft SharePoint is a robust platform used by organizations worldwide for collaboration, document management, and team communication. Whether you’re new to SharePoint or looking to expand your knowledge, you likely have questions. Here, we answer some of the most common SharePoint FAQs to help you better understand this powerful tool.

1. Is SharePoint Free?

No, SharePoint is not free. However, there are different ways to access it depending on your needs:

• • SharePoint Online: This is included with certain Microsoft 365 subscriptions, such as Business Premium or Enterprise plans. The cost is bundled into the subscription price.
  • SharePoint Server: This on-premises version requires purchasing a separate license, along with associated hardware and infrastructure costs.

If you’re already using Microsoft 365, SharePoint Online is an excellent option since it integrates seamlessly with other tools in the suite. If you want to learn more about SharePoint Online, check out our blog about it.

2. What Is a Library in SharePoint?

A library in SharePoint is a secure location where files are stored, shared, and managed. Libraries are central to SharePoint’s functionality and are designed to help teams collaborate efficiently. Key features of libraries include:

• • Version control: Maintain a history of changes made to files.
  • Metadata: Add custom tags or categories to organize files better.
  • Permissions: Control who can view or edit files within the library.

Examples of libraries include Document Libraries for general file storage and Picture Libraries for managing images.

3. Is SharePoint the Same as OneDrive?

No, SharePoint and OneDrive are not the same, but they are closely related:

• • OneDrive: Focuses on personal file storage. It’s your private space for storing and syncing files across devices.
  • SharePoint: This on-premises version requires purchasing a separate license, along with associated hardware and infrastructure costs. It is designed for team and department collaboration, providing shared spaces across departments and ensuring centralized access to resources.

While both services integrate with Microsoft 365, SharePoint is better suited for collaborative projects, whereas OneDrive is ideal for individual work.

4. What Is the Difference Between SharePoint Server and SharePoint Online?

The primary difference lies in how the two versions are hosted:

• • SharePoint Server: Hosted on-premises within your organization’s data center. You have full control over customization and security but must manage the infrastructure, updates, and server licenses yourself.
  • SharePoint Online: A cloud-based service managed by Microsoft. It offers scalability, regular updates, and integration with Microsoft 365. There’s no need to maintain hardware or perform manual updates.

Choosing between the two depends on your organization’s specific needs and resources.

5. How Secure Is SharePoint Online?

SharePoint Online is highly secure. Microsoft implements robust security measures to protect your data:

• • Data encryption: All data is encrypted both in transit and at rest.
  • Access controls: Advanced permissions and identity management to ensure only authorized users can access sensitive data.
  • Compliance: SharePoint Online complies with global standards such as GDPR, ISO 27001, and HIPAA.

Additionally, administrators can configure custom security settings, such as multi-factor authentication, to enhance protection further.

6. Is SharePoint Included in Microsoft 365?

Yes, SharePoint Online is included in many Microsoft 365 plans, such as:

• • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium
  • Microsoft 365 Enterprise (E3, E5, etc.)

This inclusion makes it a cost-effective solution for organizations already using Microsoft 365. By leveraging SharePoint’s capabilities, you can streamline workflows, improve collaboration, and ensure secure document management.

Do you have more SharePoint FAQs? Reach out to us for tailored advice or a demonstration of how SharePoint can transform your organization’s productivity.